Koshi Kshetriya Gramin Bank

 

 

Tender Document

 

Tender Reference Number: HO:CCC:PUR:2007-08:01

 

for

 

Supply, Installation and Commissioning

of

Computer Hardware, software and peripherals

 

at

 

Various Branches of

 

Koshi Kshetriya Gramin Bank

 

 

 

Cost of the Tender: Rs 5,000/- (Rupees Five Thousand only)

 

 

 


TABLE OF CONTENTS

 

 

Invitation for tender offers. 3

Instructions to vendors. 4

Qualification Criteria. 9

Annexure II –Inspection Procedure. 14

Schedule of Requirement of Items. 14

Annexure B - Checklist for Product Documentation. 17

Annexure C - Tender offer cover letter 18

Annexure D – Details of the Vendor 19

Annexure E – Manufacturer’s Authorisation Form  (MAF). 20

Annexure F - Details Of Track Record (Past Installations). 21

Annexure G - Details of Service Centres. 21

Annexure H – Pre-Dispatch Inspection Procedure. 21

Annexure I – List of Branches for Computerization. 23

Annexure J - Bill of Materials. 24

~~~~~~~~~~~~

 


Invitation for tender offers

 

 

Koshi Kshetriya Gramin Bank invites sealed tender offers (technical offer and commercial offer) from eligible, reputed manufacturers and/or their authorized dealers for supply, installation and commissioning of computer hardware, software and peripherals as specified in Schedules of Requirement.

 

A complete set of tender document may be purchased by any interested and eligible tenderer upon payment of a non‑refundable fee of Rs. 5,000 (Rupees Five Thousand only) by demand draft in favour of ‘Koshi Kshetriya Gramin Bank’ and payable at Purnia.

 

The copy of tender document may be obtained from the head office of Koshi Kshetriya Gramin Bank on all working days in person. Copy of the tender document may also be downloaded from our website http://kkgb.bih.nic.in.  The cost of such downloaded forms should be paid at the time of pre-bid meeting or submission of the tender. The details are given below:

 

Tender Reference

HO:CCC:PUR:2007-08:01

Cost of Tender Copy

Rs 5,000 /-

Date of commencement of sale of tender document

09/05/2007

Pre-Bid meeting with Vendors

24/05/2007    at  11.00 Hrs

Last Date and Time for receipts of tender offers

30/05/2007 up to 5.30 Hrs.

Opening of tender papers

31/05/2007 at 11.00 Hrs

Address of Communication

Koshi Kshetriya Gramin Bank, Head Office, Koshi Colony, Shrinagar Hata, Purnia -854301,

Contact Telephone Numbers

Phone : 06454-241001, 242676, 242211 Extn 25

Fax     :06454-242676

 

The Pre Bid meeting will be held only with the vendors who have paid the cost of the tender, on the date specified above to address any queries in connection with the tender document. It is essential that all clarifications / queries be submitted to Koshi Kshetriya Gramin Bank at least three days before the date of the meeting.

                  

Earnest Money Deposit of Rs. 25,000.00 (Rs Twenty Five Thousand only) must accompany all tender offers as specified in this tender document.

 

Technical Specifications, Terms and Conditions and various format and proforma for submitting the tender offer are described in the tender document and in its Annexures.

 

 

 

 

 

                                                                                                            (B.Mondal)

                                                                                                            CHAIRMAN

                                                                                                Koshi Kshetriya Gramin Bank

 

 


Instructions to vendors

 

1.     Two Bid System Tender

 

Offers (Technical & commercial) must be submitted at the same time, giving full particulars in separate sealed envelopes at the Bank’s address given below, on or before 5.30 hours on 30/05/2007.  All envelopes should be securely sealed and stamped. One additional copy of Technical Offer Only is also to be submitted in a sealed envelope to the Bank super-scribed as ‘Consultant’s Copy’.

 

All the three envelopes must be super-scribed with the following information:

 

·          Type of Offer (Technical or Commercial)

·          Tender Reference Number

·          Due Date

·          Name of Vendor

 

The envelope containing the technical offer (T.O.) submitted to the Bank must be identical in all respect and must contain the name of “Koshi Kshetriya Gramin Bank” just after the tender reference number.

 

 

ENVELOPE-I (Technical Offer):

 

The Technical offer should be complete in all respects and contain all information asked for, except prices.  The T.O. should include all items asked for in Annexure A. The technical offer should not contain any price information. The T.O. (Technical Offer) should be complete to indicate that all products and services asked for are quoted. For example, the Technical Offer should mention that AMC charges are included in the Commercial Offer, without mentioning the actual amounts in the T.O.

 

ENVELOPE-II (Commercial Offer):

 

The Commercial Offer (C.O) should give all relevant price information as per Annexure J and should not contradict the T.O. in any manner.

 

These three envelopes containing the Technical, Commercial Offer and Consultants Copy should be separately submitted. Any deviation in submission of the envelope may result in disqualification of the vendor.

 

2.     Schedules of the Tender

 

This tender comprises of following schedule.

 

Schedule Number

Name of Schedule

Components

I

Computer Hardware and Peripherals

Supply and installation of Servers, PCs and Peripherals

II

System Software

Supply and installation of system software as indicated in Schedule II in this document.

III

AMC

Cost of Annual Maintenance Contract from 2nd Year or after guarantee / warrantee expires

 

If any vendor desires to quote for other hardware and peripherals also they may do so at their own sweet will. They may submit their quotations for computer peripherals in separate envelopes as per terms and conditions mentioned in our tender no. HO:CCC:PUR:2007-08:02. It is not mandatory to quote all items of peripherals for the vendors who are quoting for computer and Server.

 

3.     Qualification Criteria

 

Only vendors, who fulfill all the qualifications mentioned in “qualification criteria” of the tender, are eligible to participate in the tender.  The Bank reserves the right to relax or enhance the eligibility criteria depending on merits and may accept/reject any or all of the offers without assigning any reason whatsoever.

 

4.     Terms and Conditions

 

Terms and conditions for vendors who participate in the tender are specified in the section called “Terms and Conditions”. These terms and conditions will be binding on all the vendors. These terms and conditions will also form a part of the purchase order, to be issued to the successful vendor(s) on the outcome of the tender process.

 

5.     Non-transferable Tender

 

This tender document is not transferable. Only the vendor, who has purchased this tender document, is entitled to quote.

 

 

6.     Offer validity Period and Supply Order

 

The offer should hold good for a period of 180 days from the closing date of the tender. Koshi Kshetriya Gramin Bank may split the supply order in two or three installments. Koshi Kshetriya Gramin Bank reserves the right to increase or decrease the order of supply of items as mentioned in Schedule of Requirement of Items Schedule – I. Hardware, Schedule – II. System Software.

 

7.     Address of Communication

 

Offers should be addressed to the following officer at the address given below:

 

Chairman,

Koshi Kshetriya Gramin Bank,

Head Office,

Koshi Colony,

Purnia-854301.

 

8.     Opening of Tender offers

 

Tender offers received within the prescribed closing date and time will be opened in the presence of vendor’s representatives who choose to attend the opening of the tender on the specified date as mentioned earlier in the tender document. The vendor’s representatives present shall sign a register of attendance and they must maintain decorum and discipline in the office.

 

9.     Preliminary Scrutiny

 

Koshi Kshetriya Gramin Bank will scrutinize the offers to determine whether they are complete, whether any errors have been made in the offer, whether required technical documentation has been furnished, whether the documents have been properly signed, and whether items are quoted as per the schedule.

 

Koshi Kshetriya Gramin Bank may, at its discretion, waive any minor non‑conformity or any minor irregularity in an offer. This shall be binding on all vendors and Koshi Kshetriya Gramin Bank reserves the right for such waivers.

 

10. Clarification of Offers

 

To assist in the scrutiny, evaluation and comparison of offers, Koshi Kshetriya Gramin Bank may, at its discretion, ask some or all vendors for clarification of their offer. 

 

11. No Commitment to Accept Lowest or Any Tender

 

Koshi Kshetriya Gramin Bank shall be under no obligation to accept the lowest or any other offer received in response to this tender notice and shall be entitled to reject any or all offers including those received late or incomplete offers without assigning any reason whatsoever. Koshi Kshetriya Gramin Bank reserves the right to make any changes in the terms and conditions of purchase. Koshi Kshetriya Gramin Bank will not be obliged to meet and have discussions with any tenderer, and or to listen to any representations.

12. Documentation

 

The following information should be furnished along with the technical offer by means of printed technical brochures as per checklist provided.

·          Make and model numbers of all the items quoted for

·          Specifications of all items asked along with technical specifications table.

·          Version number in case of software packages.  It is required to indicate if the software requires any particular version of the operating system for compatibility.

·          Software(s), which will be supplied free, and the ones that will be charged for, should be clearly indicated. Restrictions on software usage, if any, should also be mentioned.

 

13. Submission of Technical Details

 

It is mandatory to provide the technical details in the exact format of Technical Details column given in the technical specifications. The offer may not be evaluated by Koshi Kshetriya Gramin Bank in case of non-adherence to the format or partial submission of technical details as per the format given in the tender. Koshi Kshetriya Gramin Bank will not allow/permit changes in the technical specifications once it is submitted. The relevant product information, brand and model number offered, printed product brochure, technical specification sheets etc. should be submitted along with the offer. Failure to submit this information along with the offer could result in disqualification. (Please refer to the suggested checklist given in this document)

 

14. Make and Models of the equipment

 

It is mandatory to provide make, model and part number of all equipment and their subcomponents as asked in the technical specification. The offer may not be evaluated and/or will be liable for rejection in case of non-submission or partial submission of make, model and part numbers of the items offered. Please note that substituting this information by just brand name is not enough.

 

15. Format for Technical Offer

 

The Technical offer must be made in an organized, structured and neat manner. Brochures/leaflets etc.  should  be submitted as a bound document and not in a loose form.

 

The suggested format for submission of technical offer is as follows:

 

Index

Covering letter. This should be as per Annexure C.

Details of the vendor, as per Annexure D.

Bill of materials as per Annexure J. This table should not contain any price information.

Technical Offer with Specifications as given in Annexure A, complete with all the columns filled in.

 

Terms and Conditions Compliance Table in the following format. This table must cover vendor’s response to all the terms and conditions specified in the tender document.

 

Term No

Short Description of term

Complied (Yes/No)

Detailed explanation about deviation, if not complied

1

Technical Inspection and performance Evaluation

 

 

to

 

 

 

22

Resolution of Disputes

 

 

 

Warranty and AMC details (for all relevant schedules). This should not contain any price information.

Delivery and Implementation schedule.

Technical Documentation (Product Brochures, leaflets, manuals etc.). An index of technical documentation submitted with the offer must be enclosed.

System software details.

Manufacturer’s Authorisation Form (if applicable) as per Annexure E.

Details of past installation, as per Annexure F

Details of support centres, as per Annexure G

Valid Bank Draft for EMD.

Vendor’s Financial Details (audited balance sheets etc.) and other supporting documents, as asked in the tender document.

   

16.  Format for Commercial Offer

 

The Commercial offer must not contradict the technical offer in any way. The suggested format for submission of Commercial offer is as follows:

1.      Index

2.      Covering letter

3.      Commercial Version of Bill of Materials and Price Schedule (as per Annexure J). This must contain all price information, including AMC details.

4.      A statement that the vendor complies with Payment schedule given in the tender.

 

17. Erasures or Alterations

 

The offers containing erasures or alterations will not be considered. There should be no hand-written material, corrections or alterations in the offer. Technical details must be completely filled up. Correct technical information of the product being offered must be filled in. Filling up of the information using terms such as “OK”, “accepted”, “noted”, “as given in brochure/manual” is not acceptable. Koshi Kshetriya Gramin Bank may treat offers not adhering to these guidelines as unacceptable.

 

 

18. Alternative offers

 

Each offer should specify only a single solution, which is cost-effective and meets the tender specifications, and should not include many alternatives.  Vendor willing to offer Koshi Kshetriya Gramin Bank a second or more alternatives for any item(s) of requirement should submit separate details for each alternative in a separate technical and commercial offer.  Each option or alternative being given by the vendor should be in a separate tender document for which the tender cost and EMD should be paid separately. Each option should be complete in all respects and should not require cross-referencing with details given in other options.

 

19. Location of Installation

 

This tender is being floated by the Head office of Koshi Kshetriya Gramin Bank. The computers and other items being procured through this tender shall be installed and commissioned by the vendor getting the order, at various locations of the Koshi Kshetriya Gramin Bank listed in Annexure I. Bank reserves right to make changes in the locations listed in this Annexure I.

 

 

 

 

20. Costs & Currency

 

The offer must be made in Indian Rupees only, including the following:

 

1.      Basic Cost of the equipment

2.      Installation and commissioning charges, if any,

3.      Minimum of One year comprehensive on-site warranty covering all parts & labour. This period will start from the date installation and acceptance of all the goods by Koshi Kshetriya Gramin Bank.

4.      Transportation and Forwarding charges to the site.

5.      Insurance to cover equipment up to installation of equipment at Koshi Kshetriya Gramin Bank at site and handing it over to the Koshi Kshetriya Gramin Bank.

6.      All costs should be given in Figures and Words.

 

21. Billing

 

The billing should be done locally in the Bihar state for which the hardware is being purchased. The district wise requirements of the hardware will be provided by the Bank. VAT etc. will be paid extra as per the rate applicable for the Bihar state. Octroi, if any, will be paid as per actuals on production of the original receipt.

 

 

22. Fixed Price

 

The commercial offer shall be on a fixed price basis, exclusive of all taxes, levies and Octroi. No price variation relating to increases in customs duty, excise tax, dollar price variation etc. will be permitted.

 

23. No Negotiation

 

It is absolutely essential for the vendors to quote the lowest price at the time of making the offer in their own interest, as the Koshi Kshetriya Gramin Bank will not enter into any price negotiations.

 

24. Order Splitting

 

To reduce the risks of delay in the project and after due processing if it is found that the L1 vendor alone is not capable of supplying the items to be purchased, the Bank may split the order in the ratio of 60:40 between the vendors offering the lowest total price (L1), the vendor offering the second lowest total price (L2) provided the difference in total price between L1 and L2 is less than 7%. The Purchase Order (P.O.) for L2 will only be at the rate offered by L1. If L2 do not accept the purchase order in writing within 5 working days, the whole order will be given to L1 vendor. In case the L1 vendor backs out, there will be a re-tender for the items to be purchased.

 

25. Short-listing of Vendors

 

Koshi Kshetriya Gramin Bank will create a short-list of technically qualifying vendors and the commercial offers of only these vendors will be opened.

 

 

 

26. Right to Alter Quantities

 

Koshi Kshetriya Gramin Bank reserves the right to alter the hardware quantities specified in the tenders. Koshi Kshetriya Gramin Bank also reserves the right to delete one or more items from the list of items specified in tender.

 

27. Repeat Orders

 

Koshi Kshetriya Gramin Bank reserves the right to place a repeat order to the vendor under the same terms and conditions within a period of six months from the date of Purchase Order.  However bank will not place any order for less then 5 % of the value of the first order placed on the vendor.

 

28. Purchase Preference to Public Sector Enterprises:

 

The prevailing Purchase preference policy of the Government for Public Sector Enterprises will be applicable. Preference will be given to PSEs at the lowest acceptable price.

 


Qualification Criteria

 

1.     Eligibility of the Vendor

 

The vendor submitting the offers should be a Registered Company having an Annual turnover of minimum Rs. 10 Crore out of which Rs.5 Crore should be in Computer Hardware business per year in the last two financial years as per the audited balance sheet available at the time of submission of tender. This must be the individual Company’s turnover and not that of any group of Companies.

 

The Company should have made profits in the last two financial years, and should be in sound financial condition as judged by Koshi Kshetriya Gramin Bank for this purpose.  A copy of last two financial years’ relevant audited balance sheets should be submitted with the offer.

 

The vendor should be doing business for at least two years in the same field.  The vendor should not have been appointed as consultant during the last one year in our Bank.

 

The vendor should have support centers either in Purnia, Katihar, Bhagalpur and Patna.  The vendor should be capable of offering the ordered hardware for pre-dispatch inspection at the vendor’s location.

 

The manufacturer of the Servers and Desktops should meet the turnover and financial criteria mentioned above if the vendor is an authorized representative of the company.

 

2.     Track Record of installations

 

The vendor should provide proof that he has installed application servers and desktops similar to the models being offered to Koshi Kshetriya Gramin Bank in a public sector bank or reputed organization, in the past. It is required that vendor should have executed at least one single order of Rs. One Crore for supply and installation of equipment with similar components in either of the last two years. The information should be provided only in respect of the first 10 largest clients in the format given in Annexure F.

 

3.     Quality Standards

 

Koshi Kshetriya Gramin Bank is looking for well-proven branded products, which is volume produced and are used by a large number of users in India/Abroad. All products quoted should be associated with specific model & part numbers, names and with printed literature describing configuration and functionality. Details of product should be available on their website and vendor should provide the bank the access to the Website. Any departures from the printed specifications should be clearly identified in a separate Annexure titled ‘Deviations’ which must be supplied by the vendor along with the offer document. The Server and desktop should be Microsoft Certified and from an ISO 9002 manufacturing unit. 

 

4.     Unacceptable quality of computers

 

The vendor should not substitute any internal components or subsystems of servers or desktop by similar items from different manufacturers, without adequate justification that is acceptable to Koshi Kshetriya Gramin Bank.

 

5.     Earnest Money Deposit

 

Vendors are required to submit a Demand Draft from a Nationalized Bank  favouring Koshi Kshetriya Gramin Bank of Rs 25000.00 (Rupees Twenty Five Thousand only) as Earnest money Deposit (EMD) payable at Purnia along with their offer. Offers made without valid E.M.D. will be rejected.  No interest will be paid by the Bank on the Earnest Money Deposit.

 

6.     Manufacturer’s Authorization form

Tenderers, other than sole agents in India of the manufacturers, must submit a letter of authority from their manufacturers that they have been authorized to quote on behalf of the manufacturer.  Authorization from authorized distributors/dealers for software items is also acceptable.

 

 

 

 

 

KOSHI KSHETRIYA GRAMIN BANK

HEAD OFFICE, PURNIA

 

Terms of Conditions of the Purchase Order :

 

1.         Technical Inspection and Performance Evaluation :

 

Koshi Kshetriya Gramin Bank reserves its right to carry out a technical inspection and performance evaluation (bench-marking) of machines offered by short-listed vendors.

 

2.         Payment Terms:-

 

90% of the cost of the hardware along with taxes will be paid after supply and successful installation of the Hardware. Rest 10 % will be paid on completion of 12 months from the date of delivery of the hardware. Alternatively, it may be released against a performance Bank Guarantee for the equivalent period.

 

3.         Pre Dispatch Inspection:-

 

Koshi Kshetriya Gramin Bank and / or its nominated consultants will carry out factory/pre-dispatch inspection of all the equipment before dispatch of the Hardware to Koshi Kshetriya Gramin Bank.

Factory Inspection of the equipment to be supplied to Koshi Kshetriya Gramin Bank will be carried out at vendor’s factory site located in India only. The cost related to travel and stay of the Bank’s staff and / or consultants should be borne by the vendor.

It is expected that the equipment should be ready for inspection within 2 weeks from the date of acceptance of the purchase order. Please refer to Annexure-H for sample inspection procedure in detail.

 

4.         Delivery, Installation and Commissioning :-

 

The Vendor shall be responsible for delivery and installation of the equipment ordered at all the sites and for making them fully operational at no additional charge within 3 weeks of receiving the purchase order.

 

If the vendor fails to deliver and / or install all the equipment ordered within the stipulated time schedule or by the date extended by Koshi Kshetriya Gramin Bank, it will be a breach of contract. In the event of Koshi Kshetriya Gramin Bank agreeing to extend the date of delivery the vendor will have to supply the Hardware within extended period. Failure to do so will be treated as breach of contract. In such an event the vendor will become liable to pay penalty charge for the delay to Koshi Kshetriya Gramin Bank.

At the discretion of Koshi Kshetriya Gramin Bank, there will be an acceptance test conducted by the vendor in presence of Koshi Kshetriya Gramin Bank officials and / or its nominated consultants after installation of complete equipment. In case of serious discrepancy in hardware / software supplied, Koshi Kshetriya Gramin Bank, may cancel the entire purchase order and return the equipment back to the vendor at vendor’s costs and risks.

 

 

5.         Completeness of Installation:-

 

The installation will be deemed as incomplete if any component of the hardware, software, network devices etc, or any documentation / media is not delivered or is delivered but not installed and /or not operational or not acceptable to Koshi Kshetriya Gramin Bank after acceptance / testing / examination.

 

In such an event, the supply & installation will be termed as incomplete and it will not be accepted and warranty period will not commence. The entire site will be accepted after complete commissioning of equipment and satisfactory working of the entire equipment for a minimum period of 6 days.

 

 

 

 

 

 

6.         Order Cancellation :-

 

Koshi Kshetriya Gramin Bank reserves its right to cancel the order in the event of one or more of the following situations:

 

·          Delay in delivery beyond the specified period for delivery.

·          Delay in installation beyond 3 weeks from the date of purchase order.

·          Serious discrepancy in hardware noted during the inspection.

 

 

7.         Inter working of Hardware and Software:-

 

The vendor must integrate hardware and software components supplied by him to make the system integrated and fully functional. It will be vendor’s responsibility to locate the exact nature of the problem / fault(s) and rectify the same except for the problems in the application software, if any. Under no circumstance will a problem / fault be blamed on the application software without sufficient cause and justification.

 

The vendor must also take necessary steps to install all the software components supplied by him on the hardware supplied. Moreover, any relevant software patches that are required to be applied to the system software to make it compatible with supplied hardware must be identified and installed from time to time during the warranty and AMC period.

 

8.         Acceptance Tests:-

 

At the discretion of Koshi Kshetriya Gramin Bank, acceptance test will be conducted by the vendor at the site in the presence of the officials of Koshi Kshetriya Gramin Bank and /or its nominated consultants. The tests will check for trouble-free operation of the complete system for the six consecutive days apart from physical verification and testing. There shall not be any additional charges payable by Koshi Kshetriya Gramin Bank for carrying out this acceptance test. Koshi Kshetriya Gramin Bank will take over the system on successful completion of the above acceptance test.

 

 

9.         Software Drivers & Manuals :-

 

The server, desktops and all peripheral components will have to be supplied with the software drivers and manuals for the Display controller, Ethernet interface, CD-ROM drive, DAT Drive, SCSI controllers, CD-ROM etc. for operating system as applicable.

 

10.       Hardware Warranty:-

 

The offer must include a minimum three years comprehensive on-site warranty from the date of installation and acceptance of the system by Koshi Kshetriya Gramin Bank.

Vendor shall be fully responsible for the manufacture’s warranty in respect of proper design, quality and workmanship of all equipment, accessories etc. covered in the quotations. Vendor must warrant all equipment, accessories, spare parts etc. against any manufacturing defects during the warranty period. During the warranty period, vendor shall maintain the systems and repair / replace at the installed site all defective components, at no charge to Koshi Kshetriya Gramin Bank.

 

Warranty should not become void if Koshi Kshetriya Gramin Bank buys any other supplemental hardware from a third party and installs it within these machines in the presence of the representative of the vendor. However, the warranty will not apply to such third-party hardware items installed by Koshi Kshetriya Gramin Bank.

 

11.       Software Warranty:-

 

All the software supplied will carry following warranties

 

·          Media warranty for 90 days

·          Patches and updates for three years

However, version upgrades of the software supplied are not expected to be covered by the warranty.

12.      Annual Maintenance Charges

 

The vendor should also quote separately for annual Comprehensive maintenance at site (for hardware only) for one year from the date of expiry of the warranty period (post-warranty). This rate should be quoted as:

 

The offer must give commitment to provide maintenance at the price quoted as above for one year from the date of expiry of warranty. Vendors are expected to maintain the equipment supplied for at least two years from the date of acceptance by Koshi Kshetriya Gramin Bank.

 

Koshi Kshetriya Gramin Bank in Indian Rupees will pay AMC Charges at the end of each quarter for every quarter.

 

 

13.              Spares Parts:-

 

Vendor will make the spare parts for the system available for a minimum period of three years from the time of acceptance of the system. Thereafter, vendor will give at least six months notice prior to discontinuation of support services, so that, Koshi Kshetriya Gramin Bank may order its requirements of the spares, if it so desires, if any of the peripherals, components like hard disk, CPU, Memory etc, are not available or difficult to procure or the procurement is likely to be delayed for replacement if required, the replacement shall be carried out with state of the art technology equipment of equivalent capacity or higher capacity at no additional charges to Koshi Kshetriya Gramin Bank.

 

14.       Penalty for delay

 

For any delay in installation and commissioning of the hardware, Koshi Kshetriya Gramin Bank will charge penalty @ 0.5% of the order value per week or part thereof, subject to a maximum of 10%.

 

15.       Penalty for downtime

 

Any equipment other than Servers that is reported to be down on a given date should be either fully repaired or replaced by temporary substitute (of equivalent configuration) on the next day. In case of Servers, the downtime should not exceed 8 hours. The reporting will be through a telephonic message or any other mode as Koshi Kshetriya Gramin Bank may decide.

 

In case vendor fails to meet the above standards of maintenance, there will be penalty in rupees per day as specified in the table below (subject to a maximum of 5% per year of the total cost for the branch)

 

Sr. No.

Item

Amount in Rs./day

1

Server

1000

2

Desktop PC/ Diskless Nodes

500

 

The temporary substitute machine or equipment should be replaced by the original machine or equipment duly repaired within a week’s time, failing which the above penalty will be imposed for the number of days exceeding one week.

 

16.       Hardware Failure:-

 

If during the warranty period, any equipment has a hardware failure on four or more occasion in a quarter, it shall be replaced by equivalent new equipment by the vendor at no cost to Koshi Kshetriya Gramin Bank.

 

17.       Indemnity:-

 

Vendor shall indemnify, protect and save Koshi Kshetriya Gramin Bank against all claims, losses, costs, damages expenses, action suits and other proceeding resulting from infringement of any patent, trademarks, copyrights etc. or such other statutory infringements in respect of all the hardware/software/network equipment etc. supplied by him.

 

 

 

18.       Publicity :-

 

Any publicity by vendor in which the name of Koshi Kshetriya Gramin Bank is to be used should be done only with the explicit written permission of Koshi Kshetriya Gramin Bank.

 

19.       Application software and Drivers:-

 

Koshi Kshetriya Gramin Bank and /or the application software vendor will install the application software and drivers on the systems. It is vendor’s responsibility to co-operate with the application software development agency appointed by Koshi Kshetriya Gramin Bank to ensure that the installation is successful.

 

20. Guarantees :-

 

Vendor should guarantee that the systems delivered to Koshi Kshetriya Gramin Bank is brand new, including all components. In the case of software, the vendor should guarantee that the software supplied to Koshi Kshetriya Gramin Bank is licensed and legally obtained. All hardware and software must be supplied with their original and complete printed documentation.

 

21.       Force Majeure:-

 

The vendor shall not be liable for penalty, if and to the extent that it’s delay in performance or other failure to perform its obligations under the contract is the result of an event of force Majeure. For purposes of this clause, “Force Majeure” means an event beyond the control of the Vendor and not involving the vendor’s fault or negligence that are not foreseeable. Such events may include, but are not limited to Acts of God or of public enemy, acts of Government of India in their sovereign capacity, acts of war, and acts of Koshi Kshetriya Gramin Bank either in fires, floods, strikes, lock-outs and freight embargoes, natural calamities.

 

If a Force Majeure situation arises, the Vendor shall promptly notify Koshi Kshetriya Gramin Bank in writing of such conditions and the cause thereof within fifteen calendar days. Unless otherwise directed by Koshi Kshetriya Gramin Bank in writing, the Vendor shall continue to perform it’s obligations under the contract as far as it is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.

 

In such a case, the time for performance shall be extended by a period(s) not less than the duration of such delay. If the duration of delay continues beyond a period of one month, Koshi Kshetriya Gramin Bank and the vendor shall hold consultations with each other in an endeavor to find a solution to the problem.

 

Not withstanding above, the decision of Koshi Kshetriya Gramin Bank shall be final and binding on the vendor.

 

 

 

22.       Resolution of Disputes:-

 

Koshi Kshetriya Gramin Bank and the vendor shall make every effort to resolve amicably, by direct informal negotiation, any disagreement of dispute arising between them under or in connection with the contract. If after thirty days from the commencement of such informal negotiations, Koshi Kshetriya Gramin Bank and the vendor have been unable to resolve amicably a contract dispute; either party may require that the dispute be referred for resolution by formal arbitration.

 

All questions, disputes or differences arising under and out of, or in connection with the contract, shall be referred to two Arbitrators one Arbitrator to be nominated by Koshi Kshetriya Gramin Bank and the other to be nominated by the Vendor. In the case of the said Arbitrators not agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in writing before proceeding with the reference. The award of the Arbitrators, and in the event of their not agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. The arbitration and reconciliation act 1996 shall apply to the arbitration proceedings and the venue of the arbitration shall be Purnia (Bihar).

 

The Bank will display on its Office Notice Board if any change/changes is/are made in the Tender Offer after its publication and it will be binding upon the vendors.

 

Annexure II –Inspection Procedure

 

The following text describes Inspection procedure to be followed by the supplier and inspection support expected.

 

·                The factory inspection / reliability test is required to be carried out at a site having adequate power and, dust free environment. The vendor should make suitable arrangements to provide uninterrupted (UPS) power for the inspection set-up.

·                It is required that the vendor should make appropriate arrangement to test the Server, desktop and network interfaces in an optimized and hassle-free manner.

·                The vendor should ensure availability of trained technical/support staff at the inspection site for efficient handling of the inspection and movement of the equipment during the inspection.

·                All the Hardware equipment like Servers, desktop etc and its subcomponents must bear relevant manufacturer’s part numbers. The inspection team will confirm this, with part numbers indicated in purchase order.

·                In case of serious discrepancy found in the hardware vis-à-vis the ordered hardware, the inspection will be called off.

·                All the desktops (except diskless nodes) and Servers must have MS-DOS/Windows/Linux (as applicable) installed on their hard disk(s). Scandisk should also be installed on hard disk(s), as the inspection team will require this for further testing.

·                All the machines must be kept in power-on condition for at least for 24 hours before the arrival of the inspection team at the site.

·                It must be ensured that every piece of hardware ordered is included in the reliability test, e.g. system board, system memory, hard disk(s), video memory, network interface, display interface, floppy drives, ports (SP/PP/USB), etc.

·                The inspection team may reject machines, which fail to pass the reliability test.

·                At least one copy of all the software items (including media and documentation) ordered should be available at the time of inspection.

·                At least one copy of all the documentation to be supplied to the Bank should be available for the inspection.

 

Schedule of Requirement of Items

 

Schedule I – Hardware

 

Sr. No.

Item

Quantity

1.       

Servers for branches

6

2.       

Desktop PCs for branches

186

3.       

Tape Drive -20/40 GB DAT

72

 

            Schedule II – System Software (for either Linux or Windows O/S)

 

Sr.No

Item

Description

Quantity

1.       

Windows 2000 Sever

Windows 2000 Server Operating  system with media and documentation

16

2.       

Antivirus Software for Windows 2000 Server

Antivirus software for Windows 2000 Server with quarterly upgrade for one year on CD media.

16

3.       

Antivirus Software for Windows XP Professional

Latest version of Antivirus software for Windows XP  (Professional Edition) with quarterly upgrade for one year on CD media.

250

4.       

Win Office 2007

Office Suite (word & Excel only)

88

5.       

Win Office  2007

Office Suite with Front Page

5

 

 

 

Annexure A  - Technical Specifications  

 

1.  Specifications for Server  (*  SUBJECT TO ISO 9002, LINUX & MICROSOFT CERTIFICATION)

 

 

Item   1

Price per No.                       ( Rs.)

Model No.

Server Xeon Dual Processor  configuration shall comprise of : (Prices include supply , assembly and commissioning at sight and on-site warranty for a period of 3-years from the date of commissioning)

 

 

 

 

 

S.No.

Item

Specifications as per T.E.

I

CPU

 Intel XEON 3.2 GHz Processor EM 64 T or better capable of dual processing (supplied with single processor as standard) with 2048 KB L2 cache Memory or better

II

Motherboard

 Intel E7520 or 5000 series better on Intel or equivalent OEM Motherboard.  Motherboard should be capable of 800 MHz  FSB

III

Slots

 2 PCI Express and 3 PCI

IV

Memory

2 x 512 MB 400 MHz DDR2 RAM upgradeable up to 12 GB on DIMM

V

Hard Disk Drive:  

RAID Controller

 3x72 GB 10000rpm Ultra 320 SCSI Dual channel with U320 RAID Controller of 128 MB cache for RAID 5 with battery back up.

VI

FDD:

 1.44 Floppy Disk Drive (3.5") Internal.

VII

Back up:

Digital Auto Tape Drive 20 / 40 GB DAT with back up software for schedule managed backup and disaster recovery till last back up.

VIII

Monitor:

 43 cm (17") SVGA Digital colour Monitor (Support 1024 x 768 NI Resolution) MPR II Compliant / or TCO 03.

IX

Video Controller:

 Onboard 8 MB Dynamic Video Memory.

X

Keyboard :

 101 Keys Keyboard

XI

Mouse:

Optical Mouse

XII

Bays:

Minimum 4 Internal Hot Plug bays

XIII

Ports:

 2 USB Ports, 1 Serial Port

XIV

Cabinet:

Tower / Rack

XV

Certifications:

 Windows, Red Hat and Novell certified, DMI 2.0 Compliance and Support.

XVI

Optical Drive:

16x10x40 or better CD RW and 12X DVD

XVII

Power Supply:

Redundant  Power supply

XVIII

Fan:

 Redundant  fan

XIX

Networking features:

Dual LAN ( 10/100/1000 ) Network Card with asset tracking  and security management, remote wake up.

XX

Power Management:

Power Management: Energy star compliance, screen blanking, hard disk and system idle mode in power on, set up password, power supply surge protected.

XXI

Preloaded software:

Preloaded software: Norton, McAfee or equivalent antivirus (Latest Version) with 60 days license.

 

 

 

 

 

 

 

 

2.  Specifications for Desktop PC (*SUBJECT TO ISO 9002, LINUX & MICROSOFT CERTIFICATION)

Item   2

Price per No. ( Rs.)

Model No.

Desktop Computer System with Pentium IV processor shall comprise of : (Prices include supply , assembly and commissioning at sight and on-site warranty for a period of 3-years from the date of commissioning)

 

 

 

 

 

 

 

 

 

 

S.No.

Items

Specifications as per T.E.

I

CPU:

Intel Pentium D 820 dual core 2.8 GHz with 2X1 MB L2 cache Memory and 800 MHZ FSB system bus with Intel EM64 T.

II

Motherboard.

Intel 945G or ATI Radeon Xpress / Nvidia chipset or better on OEM Motherboard.

III

Bus architecture

Integrated Graphics, 2 PCI, 1 PCI Express x1 and 1 PCI Express x16.

IV

Memory:

512 MB 400 MHz DDR2 RAM upgradeable up to 4.0 GB on DIMM

V

Hard Disk Drive:

160 GB  SATA HDD

VI

FDD:

1.44 Floppy Drive (3.5”) Internal

VII

Monitor:

43.1 cm (17") SVGA Digital Colour Monitor (Support 1024 x 768 NI Resolution ) MPR II Compliant or TCO-03 certified  or 43.1cm (17”) TFT Monitor in lieu of CRT Monitor.

VIII

Keyboard:

104 Keys Keyboard

IX

Mouse:

Optical Mouse

X

Bays:

4 Bays (2 External and 2 Internal)

XI

Ports:

6 USB Ports ( including 2 USB in front), 1 Serial Port, 1 Parallel port, 1 PS/2 Key Board and1 PS/2 Mouse Port

XII

Cabinet:

Desktop/Mini Tower

XIII

DMI:

DMI 2.0 Compliance and Support.

XIV

Optical Drive

16x10x40 or better CD RW and 12X DVD combo

XV

Networking features:

10/100/1000 Network on board integrated network port with remote booting facility, remote system installation and remote wake up.

XVI

Operating System:

Windows XP (professional) preloaded with recovery CD.

XVII

OS certifications:

Win Logo for Windows OS and Linux Certifications from Microsoft or Redhat as applicable.

XVIII

Power Management:

Energy star qualified, Screen Blanking, Hard Disk and System Idle Mode in Power On, Set up Password. Power Supply SMPS Surge protected.

XIX

Preloaded software

Norton 2006, McAfee 2006, AVG or equivalent antivirus (Latest version) with 60 days License

 

3.     Specifications for Software

 

S.No.

Item

Required Specifications

Description of vendor’s offer with version

1

Operating System

Windows 2000 Server with media and documentation or Windows 2000 Server

 

2

Antivirus Software

Antivirus software for  Win 2000 Server

 

3

Antivirus Software

Antivirus software for Windows XP Prof.

 

4

Operating System

Windows XP Prof. Operating System

 

5

Office 2007

Windows Office Suite ( Excel & Word only)

 

6

Office 2007 with Front Page

Windows Office Suite

 

 

 

 

 

 

 

Annexure B - Checklist for Product Documentation

 

Note:

 

Vendors are required to provide printed technical documentation for the items listed in Table below.

Availability of adequate, correct and relevant technical documentation is essential for evaluation of any offer.

Vendors are requested to provide original (not photocopies) copies of the documentation. In case the original copies are not available, vendors can provide clear readable photocopies.

Vendors mark the column “Documentation Provided” with Tick mark (þ) or Cross (ý), as appropriate.

Vendor may add any other documentation, which will support their offer.

 

Schedule I

 

S.No.

Item

Documentation provided

1.       

Server for branches

 

2.       

Desktops for branches

 

3.       

CD-ROM Drive for servers

 

4.       

Colour Monitor for servers

 

5.       

Ethernet Interface for servers

 

6.       

Keyboard for servers

 

7.       

Colour Monitor for Desktops

 

8.       

Ethernet Interface for nodes

 

9.       

SVGA Display controller for nodes

 

10.   

CD-ROM Drive for nodes with disk

 

11.   

Keyboard for nodes & Desktops

 

12.   

DAT Drive ( 20/40 GB)

 

 

Schedule II

 

Sr.No

Item

Documentation provided

1.

Windows 2000 Server

 

2.

Antivirus Software for Widows 2000 Server

 

3.

Antivirus Software for Windows XP Prof.

 

4.

Widows XP Professional

 

5.

Office 2007 (Excel & Word only)

 

6

Office 2007  Office Suit with Front Page

 

7

Widows 2000 Server

 


Annexure C - Tender offer cover letter

 

 

Date: ____________________________________2007

 

Tender Reference No -  HO:CCC:PUR:2007-08:01

 

To,

The Chairman,

Koshi Kshetriya Gramin Bank,

Head Office, Koshi Colony,

Purnia-854301.

 

 

Having examined the tender documents including all annexure the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and deliver ______________________________ _________________________________________  (Description of equipment and Services) in conformity with the said tender documents in accordance with the Schedule of Prices attached in the commercial offer and made part of this tender.

 

If our tender offer is accepted, we undertake to commence delivery within___________ (Number) days and to complete delivery, installation and commissioning of all the equipment including structured cabling as specified in the Contract within _______________ (Number) days calculated from the date of receipt of your Notification of Award/Letter of Intent.

 

If our tender offer is accepted, we will obtain the guarantee of a bank in a sum of 30% of the Contract Price for the due performance of the Contract.

 

We agree to abide by this tender offer till 180 days from the closing date of tender and our offer shall remain binding upon us and may be accepted by the Bank any time before the expiration of that period.

 

Until a formal contract is prepared and executed, this tender offer, together with the Bank’s written acceptance thereof and the Bank’s notification of award, shall constitute a binding contract between us.

 

We understand that the Bank is not bound to accept the lowest or any offer the Bank may receive.

 

Dated this ______ day of _________2007

 

Signature: ______________________________________

 

(in the Capacity of:) ________________________________

 

Duly authorized to sign the tender offer for and on behalf of

_______________________________________________

 

 


Annexure D – Details of the Vendor

 

Details filled in this form must be accompanied by sufficient documentary evidence, in order to verify the correctness of the information.

 

S. No

Item

Details

 

Name of Company

 

 

Mailing Address

 

 

Telephone and Fax numbers

 

 

Constitution of the Company

 

 

Name and designation of the person authorised to make commitments to the Central Bank Of India

 

 

Email Address

 

 

Year of commencement of Business

 

 

Turn over of the company (not of group) for the year

2004-2005

2005-2006

Turn over of the company in Hardware for the year

2004-2005

2005-2006

 

 

Profit of the company (not of group) for the year

2004-2005

2005-2006

Profit of the company in Hardware for the year

2004-2005

2005-2006

 

 

Sales Tax Number (TIN)

 

 

Income Tax Number (PAN)

 

 

Whether direct manufacturer or authorised dealers

 

 

Name and Address of manufacturer of servers and desktops

 

 

Location of Manufacturing facility

 

 

Brief Description of facilities for manufacture, production, inspection, testing and quality assurance

 

 

Brief Description of after sales service facilities available with the tenderer

Please fill up Annexure G also.

 

 

 


Annexure E – Manufacturer’s Authorisation Form  (MAF)

 

 

No. ___________ dated______________2007

 

 

To,

The Chairman,

Koshi Kshetriya Gramin Bank,

Head Office, Koshi Colony,

Purnia-854301.

 

 

Dear Sir,

 

Tender Reference No -  HO:CCC:PUR:2007-08:01

 

 

 

We ____________________________________________who are established and reputable manufactures of ___________________________ having factories at_________ and __________ do hereby authorise M/s _________________________________ (Name and address of Agent/Dealer) to offer their quotation, negotiate and conclude the contract with you against the above invitation for tender offer.

 

We confirm that our company (as a single unit, not the group) has had a turnover exceeding Rs ………………………. Crores in last two financial years (i.e. 2004-05 and 2005-06). We also confirm that in each of these two financial years, our company has made a profit.

 

We hereby extend our full guarantee and warranty as per terms and conditions of the tender and the contract for the equipment and services offered against this invitation for tender offer by the above firm.

 

 

                                                                                                                        Yours faithfully,

                                                                                                                             (Name)

for and on behalf of M/s___________________

                                                                                                             (Name of manufactures)

 

 

Note:   This letter of authority should be on the letterhead of the manufacturing concern and should be signed by a competent person of the manufacturer.


Annexure F - Details Of Track Record (Past Installations)

 

 

Name of the Vendor ___________________________________________

 

Name of the Client

Servers

Desktops

Date of completion of delivery

as per

contract as well as Actual

Contact person

Name

Tel. No.

Fax No.

Address

 

Make, Model, CPU

Qty

Make, Model, CPU

Qty

As per contract

Actual

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

….

 

 

 

 

 

 

 

 

         

Date: _________

Place: ________

 

 

 

 

                                                                                                             Signature of the Vendor

Annexure G - Details of Service Centres.

 

 

 

S. No

Place

 

Own or Franchise

Postal Address

Contact numbers

Service Facilities available

(Describe)

Number of service engineers

Time to report to the location

1

 

 

 

 

 

 

2

 

 

 

 

 

 

3

 

 

 

 

 

 

4

 

 

 

 

 

 

5

 

 

 

 

 

 

6

 

 

 

 

 

 

..

 

 

 

 

 

 

 

 

Annexure H – Pre-Dispatch Inspection Procedure

 

The following text describes Pre-dispatch Inspection procedure to be followed by the supplier and inspection support expected.

 

1.      The factory inspection / reliability test is required to be carried out at a site having adequate power and, dust free environment.  The vendor should make suitable arrangements to provide Uninterrupted (UPS) power for the inspection set-up.

 

2.      It is suggested that the vendor should make appropriate arrangement to place the equipment offered for inspection/reliability test on suitable racks/tables, considering easy and hassle-free access to keyboard/monitor of all the equipment.

 

3.      It is required that the vendor should make appropriate arrangement to test the network interfaces on all servers/desktops in an optimized and hassle-free manner.

 

4.      The vendor should ensure availability of trained technical/support staff at the inspection site for efficient handling of the inspection and movement of the equipment during the inspection.

 

5.      It is suggested that adequate number of extra machines are offered for the inspection and kept for reliability testing. This may be useful in the event of some machines failing during the reliability tests.

 

6.      All the hardware equipment like servers, desktops etc and its sub-components must bear relevant original manufacturer’s part numbers. The inspection team will confirm this, with part numbers indicated in the purchase order.

 

7.      It is required that a list containing serial numbers of all the computers offered for inspection is kept ready before the arrival of the inspection team. The list should preferably be typed.  The list should also contain (in a tabular fashion) the serial numbers of CPU cabinet, monitor and keyboard, for each category of the hardware offered for inspection. The serial numbers must be sorted according to the rack/table positions of the equipment.

 

8.      For all the computers, the screws for the top cover should be removed without removing the cover itself.  This is required, as each and every machine will be physically inspected for conformance to the specifications as given in the purchase order.

 

9.      In case of serious discrepancy found in the hardware vis-à-vis the ordered hardware, the inspection will be called off.

 

10.  Hard disks of all the machines must be fully partitioned and formatted. All the desktops (except diskless nodes) and Servers must have MS-DOS/Windows/Novell/SCO (as applicable) installed on their hard disk(s). Scandisk should also be installed on hard disk(s), as the inspection team will require this for further testing.

 

11.  All the machines must be kept in power-on condition for at least for 24 hours before the arrival of the inspection team at the site.

 

12.  During the power-on condition as mentioned above and during the visit of the inspection team, all the machines should be running latest versions of QAPLUS/QAPLUS factory/ AMIDIAG diagnostics in an endless loop. If the vendor desires to run any other diagnostic software then the ones mentioned herein, a prior approval of Bank/Consultants is necessary.  While obtaining such approval, the vendor must submit to the bank, the detailed description and functionality of the proposed diagnostic software.

 

13.  It must be ensured that every piece of hardware ordered is included in the reliability test, e.g. system board, system memory, hard disk(s), video memory, network interface, display interface, floppy drives, ports (SP/PP/USB), etc.

 

14.  Under no circumstances the diagnostics/reliability test on any/all machines should be stopped or interrupted before the arrival of the inspection team

 

15.  It is required that errors reported by diagnostics are automatically stored in a file on the floppy disk/hard disk for the review by the inspection team.

 

16.  The inspection team may reject machines, which fail to pass the reliability test.

 

17.  The vendor must configure RAID functionally also, as per the purchase order.

 

18.  At least one copy of all the software items (including media and documentation) ordered should be available at the time of inspection.

 

19.  At least one copy of all the documentation to be supplied to the Bank should be available for the inspection.

 

 

 

 

 

 

 

 

Annexure I – List of Branches for Computerization

 

Bank reserves the right to make changes in the locations listed in this Annexure.

 

 

Sr No

District

 

Name of The Branch

Contact Numbers

1

Araria

Kursakanta

For details of branch address and contact numbers visit our website

2

 

Zeromile Araria

- http://kkgb.bih.nic.in/

3

 

Forbesganj

 

4

 

Jogbani

 

5

 

Chandradei

 

6

 

Dholbajja

 

7

 

Jokihat

 

8

 

Khajurihat

 

9

Katihar

Manihari

 

10

 

Roshna

 

11

 

Gurubazar

 

12

 

Rautara

 

13

 

Barsoi Bazar

 

14

 

Hassanganj

 

15

 

Sonaili

 

16

 

Korha

 

17

 

Marwa

 

18

 

Mansahi

 

19

 

Haflaganj

 

20

Kishanganj

Khagra

 

21

 

Kishnaganj

 

22

 

Caltex Chowk

 

23

 

Thakurganj

 

24

 

Tulsia

 

25

 

Bahadurganj

 

26

 

Jantahat

 

27

 

Pothia

 

28

 

Bishanpurhat

 

29

 

Tappu

 

30

 

Sontha

 

31

 

LRP Chowk, Bahadurganj

 

32

Purnia

Champanagar

 

33

 

B. Kothi

 

34

 

Dhamdaha

 

35

 

Garhbanaili

 

36

 

Jalagarh

 

37

 

Kajha

 

38

 

Bhawanipur

 

39

 

Banmankhi

 

40

 

Jankinagar

 

41

 

K. Nagar

 

42

 

Ranipatra

 

43

Purnia

Amour

 

44

 

Birauli

 

45

 

Tikapatti

 

46

 

Parora

 

47

 

Dangraha

 

48

 

Sarsi

 

49

 

Kasba

 

50

Madhepura

Singheshwar

 

51

 

Gwalpara

 

52

 

Station Road, Madhepura

 

53

 

Murliganj

 

54

Madhepura

Chausa

 

55

 

Shankarpur

 

56

 

Bihariganj

 

57

Saharsa

Simri Bakhtiatpur

 

58

 

Sonbarsa Raj

 

59

 

Mahishi

 

60

 

Saur Bazar

 

61

 

Baluahat

 

62

 

Baijnathpur

 

63

 

Sattar

 

64

 

Salkhua

 

65

 

Bariyahi

 

66

Supaul

Pipra

 

67

 

Kishanpur

 

68

 

Bhimnagar

 

69

 

Birpur

 

70

 

Sukhpur

 

71

 

Ganpatganj

 

72

 

Triveniganj

 

 

 

Annexure J - Bill of Materials

 

  (To be submitted as per this format only)

 

·          This bill of material must be attached in Technical Offer as well as commercial offer. The format will be identical for both technical and commercial versions, except that the technical version will not contain any price information. Technical offers without the bill of material are liable for rejection.

·          The vendor can also mention any other component(s) that are required for their solution implementation

·          The vendor must take care in filling price information in the commercial version, to ensure that there are no typographical or arithmetic errors. All fields must be filled up correctly.

·          In case of any discrepancy between unit price and total price of an item, the unit price will prevail. Similarly, in case of error in the sum of various items, the correct sum will be calculated by the addition of total prices of each item.

·          If quantities are not specified, the vendor should quote the unit price.

·          Only the Basic Cost should be given.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Schedule I – Hardware

 

 

Sr. No.

Item

Quantity

Unit Price

Total Price

   1.

Servers for branches

6

 

 

2.       

Desktop PCs for branches

186

 

 

3.       

DAt Drive ( 20/40 GB)

72

 

 

 

 

 

Schedule II – System Software

 

Note:- Operating Platform may be selected  Windows 2000 Server for Server only and Widows XP for nodes.

 

Sr.No

Item

Description

Quantity

Unit Price

Total Price

1.      

Windows 2000 Server

Windows 2000 Operating System

16

 

 

2.      

Antivirus Software

Antivirus software for Windows 2000 server with quarterly upgrade for one year on CD media.

16

 

 

3.      

Antivirus Software for Windows XP

Latest version of Antivirus software for Windows 2000/XP (Professional Edition) with quarterly upgrade for one year on CD media.

250

 

 

4.      

Win XP Prof.

Windows operating System

6

 

 

5.      

Win Office 2007

Office Suite

88

 

 

6.      

Win Office 2007

Office Suite with Front Page

5

 

 

 

 

Schedule III – Annual Maintenance Contract

 

Sl No

AMC Charges

Charges in Rupees

Charges as % of hardware cost

1

For 2nd  year

 

 

Total of Schedule III

 

 

 

 Optional Items

 

Sr. No.

Item

Unit Price

1.       

Optional Items for servers (Please enumerate)

 

2.       

Optional Items for Desktops (Please enumerate)

 

3.       

Optional Items for Peripherals (Please enumerate)

 

 

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stops:.5in'> 

Charges in Rupees

Charges as % of hardware cost

1

For 2nd  year

 

 

Total of Schedule III

 

 

 

 Optional Items

 

Sr. No.

Item

Unit Price

1.